MUFG Pension & Market Services
A member of MUFG, a global financial group

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Meetings

MUFG Corporate Markets' comprehensive end-to-end meeting services and technology enables shareholders in any location to participate in meetings from anywhere.

We provide specialist meeting services, including virtual meetings which can also be run alongside physical meetings (i.e. hybrid meetings). We offer the full suite of services that are required to facilitate a virtual meeting including; full audio and video webcasting, production and conferencing services. The combination of our meeting services, virtual meeting technology and multi-channel investor communications will result in greater participation and engagement.

Sydney

Registry Services Team
Contact us to find out more.
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In person meeting services

Assistance with meeting planning and conduct

Planning and mailing of meeting notices, including liaison with any third parties

Email and SMS broadcasting

Electronic registration of attendees and providing admission cards

Electronic polling and poll reporting

Attendance reporting

Returning officer and scrutineering

Virtual meeting services

A comprehensive virtual meeting offering – the first of its kind in Australasia, including full webcasting, production and conferencing services, and a voting and question app.

Shareholder, proxyholder and visitor registration online

Live audio webcast with synchronised slides from anywhere

Live video webcast with synchronised slides from anywhere

Online questions for shareholders

Online votes from shareholders

Allows investors to ask an audio question via Web Phone function online

All online questions are vetted by moderator and passed to Chairperson

Designated phone number and custom recorded message to greet shareholders. Shareholders are placed in ‘listen-only’ mode and when questions are open, shareholders press *1 to speak to operator who introduces their question

Q&A online with moderator

Downloadable Notice of Meeting (NOM) & Annual Report available any time

Incorporation of virtual meeting content into the NOM and other communications including drafting, design and hosting of an online virtual meeting user guide, and sample scripts for Chair

How we add value

  • Robust security, reduced risk through data integration and webcast technology
  • Enhanced features for share/proxyholder verification for voting and asking question (written and oral)
  • Proprietary platform with user-friendly moderator and interactive Q&A function; quickly adapts to meet regulatory and industry requirements
  • Dress rehearsals provide peace of mind; we can address any matter before the meeting.
  • Multiple contingency plans offered in case of changing circumstances
  • Design and branding opportunities
  • Virtual meeting platform reporting capability
  • Proxy Revocation and Corporate Representation functionality
  • We can accommodate varying needs and budgets; from total package (video/webcast) to ‘audio only’ option in VM platform

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